Handbook

OUVC's handbook contains important information for members. All members are expected to be familiar with this information. When you sign the membership form you confirm that you have read the handbook and that you will abide by OUVC's guidelines at all times. The handbook can also serve as a reference for e.g. FIVB rules, the annual calendar etc. Have a great year as a member of OUVC!

  1. Mission Statement
  2. Constitution
  3. Code of Conduct
  4. Equity Statement
  5. Risk Assessment
  6. Emergency Procedures
  7. Development Plan
  8. Year Calendar 2007-2008
  9. Training Times
  10. Match Schedules
  11. Membership Forms
  12. Membership Fees
  13. Evaluation/Feedback Forms
  14. FIVB Rules
  15. Explanation of scoring form and rules for line judges
  16. Explanation of how to put up the net

Some of the sections contain documents. Clicking on the links will open another window. You will need Acrobat Reader, which you may need to download there.

1. Mission Statement

Bringing together the international and local community to enjoy and succeed in volleyball at all levels. In so doing develop a volleyball infrastructure in terms of coaching, referees and outreach initiatives.

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2. Constitution

Constitution (62 KB)

The adapted constitution has been approved at the AGM on the 24th of April 2007 and actual wording has been approved at the Committee Meeting of Michaelmas term 2007.

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3. Code of Conduct

Code of Conduct (56 KB)

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4. Equity Statement

Equity Statement (100 KB)

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5. Risk Assessment

Risk Assessment (25 KB)

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6. Emergency Procedures

In the case of an accident or incident the following procedure should be followed. If the accident or incident takes place at the Iffley Road Sports Centre the procedure to be followed is available here. If the accident or incident takes place at another venue or whilst traveling, the procedure to be followed is available here. In the latter case a decision needs to be made whether or not to contact the University Security Services. This document is required to make this decision. The University Security Services should be able to enter the next of kin details of all members. These have been supplied together with a list of training slots in the St. Gregory the Great school and a match schedule. For tournaments organised by the club (qualification for and EVA student cup, Varsity (if in Cambridge) and BUSA finals) trip registration forms should have been completed.

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7. Development Plan

OUVC's Development Plan (167 KB)

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8. Year Calendar 2007-2008

  • Michaelmas term: 30th of September 2007 - 8th of December 2007 (0th - 9th week)
  • Hillary term: 6th of January 2008 - 15th of March 2008 (0th - 9th week)
  • Trinity term: 13th of April 2008 - 21st of June 2007 (0th - 9th week)

Michaelmas term:

  • Start of Michaelmas training times
  • Freshers fair Wednesday - Friday 0th week
  • Open trainings
  • Membership registration forms to be completed and membership fee to be paid
  • Start up of 2nd team trainings
  • Start up of Oxford volleyball league
  • Outreach
  • Competition for all teams starts (most Wednesdays for students, in division 2 most Saturday or Sundays for the NVL, in division 3 about 1 Sunday every month). Schedules available from the website.
  • EVA student cup qualification (2nd or 4th weekend in November, in 2007 only men will need to qualify in the 2007/08 season, women have qualified already)
  • Sportsfed ball (end of November)
  • Start up of tournament committee for the organisation of 3x 4Max and cuppers
  • Social(s)!

Christmas holiday:

  • Christmas holiday training times

Hilary term:

  • Hilary term training times
  • 2nd team trainings
  • Oxford volleyball league
  • Outreach
  • Matches: most Wednesdays for students and Saturdays and/or Sundays for NVL
  • Knock out match BUSA: week 7
  • EVA student cup: 3rd Weekend of February, leaving on Friday night
  • Varsity (in 2008 in Oxford!): ? (used to be 3rd weekend of February)
  • BUSA finals: 3rd weekend in March (end of 9th week), first match to be played Friday afternoon
  • Social(s)!

Easter holiday:

  • Easter holiday training times
  • Matches for NVL (most likely)

Trinity term:

  • New training times
  • AGM week 1 (in 2007: 24th of April)
  • Alumni match Saturday week 1 (in 2007: 28th of April)
  • Cuppers + 4Max Saturday week 3 or 4 (in 2007: 19th of May)
  • Annual dinner (in 2007: Friday 4th week, 18th of May)
  • Women's NVL tournament in Weymouth 1st weekend in June
  • Beach student cup (in 2007: 2nd weekend in June, 9 and 10 June)

Summer holiday:

  • Summer holiday training times
  • 4 Max tournament (social) (in 2007: not organised)
  • 4 Max social and competitive tournament at Florence Park open day (in 2007: not organised, but was planned for 8th of September)
  • Several beach tournaments not organised by the club. Info to be found at the Volleyball England website: www.volleyballengland.org

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9. Training Times

Click here for the current training times

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10. Match Schedules

Click here for the current match schedules.

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11. Membership Forms

Membership Form for Students (100 KB)

Membership Form NON-students (100 KB)

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12. Membership Fees

Students £85 / year
Staff £110 / year
Non-university £170 / year

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13. Evaluation/Feedback Forms

Evaluation Form for Players (97 KB)

Evaluation Forms for Coaches (95 KB)

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14. FIVB Rules

The official FIVB volleyball rules can be found here.

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15. Explanation of scoring form and rules for line judges

For each match four volunteers are required to do either line judging or scoring. The rules for both are explained below. Generally the student men's team will supply the volunteers for the student women's match and the other way around. The same counts for the NVL teams. The volunteers are expected to be present at the start of the warm up, which is half an hour before the actual start of the match.

Scoring

Two volunteers do the scoring together. One will flip the score board, the other will do the writing on the score pad. The exact details on doing the writing on the score sheet are available on the front cover of the scoring pad. Here a short summary. Before the game starts you will write down all details about the match (match number, official start time etc.). Then you write down all team players and coaches, with their Volleyball England registration numbers and shirt numbers. Don't forget to write the libero down twice. You put a circle around the shirt number of the captain. After the toss, the referees will tell the captains and coaches to sign the form. The names and registration numbers of the referees will be written down on the sheet, together with your name as scorer and the names of the line judges.

When the match starts, you write down the time first. Then you write down which team (A or B) plays on which side. Write the letter of the team starting on the left side left on the score form. Then you write down the positions of the players on court from the rotation slip. Number 1 is the player in the serving position, two the player in front of him/her at the net and so further, anti-clockwise. You don't have to write down the libero. Cross out the r for the serving team and the s for the receiving team. For the receiving team, also cross out the first box for the number one, because he will not get to serve in the first round. When you have checked the number of the server, you will put a small stripe through the small number in the box under that server. The game starts and after each point you do the following: 1. cross out a point for the scoring team and 2. check whether the server is still the same or not. If so, you don't have to do anything else until the next point is scored. If the team to serve is changing, you write down the score of the team that was serving until now in the box below the last server. Also check whether the new server has the correct number and cross out the small number in the box below this server. This process is repeated until the set finishes. If the 25th point is scored by the team that is not serving, write down 25 in the box of the player who would have gone to serve next. After the set, write down the end time of the set. Then write down the summary of the match at the bottom of the sheet (time in minutes, number of points etc). The process explained above is repeated for the next sets. Only the 5th set is slightly confusing, because the team will swap at 8 points. The team on the right will be the same as before, but for the team on the left you will have to copy position of players etc to the far-right boxes.

There are two other actions you will have to write down. These are the changes the coach makes in the team. You write down the number of the player in the box below the number of the player that leaves the court. You will also write down the score. Write down the score of the team that asked for the change left and the score of the other team right. Time-outs are written down under the scoring bars. Write the time-out for the correct team and, again, write down the score for this team in the left box and the score of the other team in the right box. The second referee will be able to help you write down possible yellow or red cards or other remarks. At the end of the match you go back to the summary box of the sheet. Add up all scores, time-outs etc and write down the final score. The captains and referees will now sign the score-sheet and that is the end of the match. Thank you very much for volunteering!

Line judging

The line judges help the first referee to decide whether a ball is in or out. Both line judges are responsible for two lines: the long side line and the short back line. There are four signals the line judge can use:

Picture of In signal - Hands point down to court
Ball is in.
This signal is used when the ball is in or on the line.
Picture of Out signal - Hands point upwards
Ball is out.
Use this signal when the ball is out and when the ball is out on your side of the net after a block on the opposite site of the net.
Picture of Touch signal - One hand touches fingertips of other hand
Touch.
This signal is used when the ball is touched by one or more players before going out.
Picture of Other signal - One hand raised, while other hand points at the incident
Other game situations.
You use this signal in one of the following situations:

  • Server makes a foot fault.
  • Ball goes on the wrong side of, or over, the aerials.
  • Ball touches the aerials, or the part of the net outside the aerials.

If you haven't seen whether a ball is in or out then you should cross your arms in front of your body. The referee can overrule your call. Don't get mad or sad when this happens, just continue. Good luck and thank you very much for being a volunteer!

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16. Explanation of how to put up the net

Putting up the net is easy, everyone can do it and everyone is expected to help with this. You will have to get the 'sucker' from the reception of the Iffley Road Sports Centre. You open the four holes in the floor. Wheel in the posts and attach the posts to the floor with the floor anchors. Bring in the net and move the ends of the headline through the holes above the pullay and attach them to the lever on one side and the top hook on the other. Bring the net to the correct height, which is a little above the yellow mark for women's and a little below the top for men's height net. Make sure the lever is up and pull the end of the headline on the other end and attach it to the hook. Turn the lever over. Attach all six green cords and you're ready to start the training or match.

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